Mobility and efficient workflows with digital signatures

Over 50 years ago Unipro began production of adhesives and quickly grew into an international organization. Unipro is now part of the German listed Uzin Utz Group. At Unipro in Haaksbergen (Netherlands) there are approximately 115 employees. Unipro delivers sustainable products for the installation, maintenance and renovation of all types of floors.

The Challenge: Digitizing of paper information flows

In May 2014, Queen Máxima in Haaksbergen opened the new sustainable and energy efficient Unipro building. The new plant has won the "Greenest factory in the Netherlands". At the end of 2014 Unipro wanted to make the field more efficient by digitizing all paper information flows, which would lead to a reduction in paper usage and keeping in with the company's philosophy regarding sustainability. "Every field worker travels throughout the Netherlands and takes about 20 folders with them. Furthermore, it takes longer to constantly update the information," said Tonnie Volmbroek, Manager ICT & Special Projects at Unipro. "We needed a solution to provide this information, via mobile and digital including automated workflow. We have been working for 15 years with Citrix solutions and we quickly decided to start using Citrix ShareFile. "

The Solution: Citrix ShareFile, XenMobile and Right Signature

Unipro has partnered with Lesscher IT, a Citrix Silver Solution Advisor and Citrix Service Provider, for a solution consisting of iPad's and Citrix ShareFile, XenMobile, WorxMail and Right Signature. Citrix XenMobile is now hosted at Lesscher IT and is used to manage iPads from Haaksbergen. "Approximately 25 field staff now use iPads with a 4G connection to access all company resources, including the internal environment on Citrix XenDesktop," continues Volmbroek. "The marketing department is now equipped with iPads. Later this year, the product management will be added so we should be running 50 iPads next year."

"Despite the fact that the environment in the new building a lot bigger and a lot more opportunities have emerged, the functional management activities are easy for me to manage. The technical management was outsourced to Lesscher IT. The costs of management and support by the Citrix Solutions decreased 50 percent." The Unipro iPads through XenMobile have blocked YouTube and Game Center for example, because business data is synchronized on these devices and Unipro did not want the devices to be used privately. But employees do have the freedom to install apps. "The iPad can be tracked and be disabled if lost or stolen."

"With Citrix Right Signature turnaround time is no longer dependent on the presence of officials. Signature is always and everywhere. For example, if the director is 650 km away at its headquarters in Germany, we do not have to wait until he's back for an autograph, "Volmbroek adds. "Initials and signatures are put on the iPad and the document is passed through WorxMail to the next person. We even have a special pen purchased at making it similar to a handwritten signature. The Citrix Workflow solution works nice, delivers a huge time savings, increases efficiency and speed to customers."

Efficient mobility thanks ShareFile

For the sales team efficiency has increased considerably. Where before every sales day was busy updating files, it is now controlled centrally via Share File. Sellers now have topical presentations and catalogues on hand and are able to project it with a portable projector on the wall. Users of ShareFile on the iPad are very pleased and excited. "Users want progress faster than we can keep up with, but we first of all need to optimize the processes further and to confirm how we want it to go," concludes Volmbroek. "ShareFile for the electronic provisioning of all information on iPad's has led to an enormous reduction in printing and shipping costs and Right Signature saves a lot of lead time to get documents signed. I estimate that the total savings of the Citrix solutions is at least 50,000 euros per year. This means that we have had a very high return on investment ShareFile and XenMobile."

About Citrix

Citrix (NASDAQ:CTXS) is a leader in mobile workspaces, providing virtualization, mobility management, networking and cloud services to enable new ways to work better. Citrix solutions power business mobility through secure, personal workspaces that provide people with instant access to apps, desktops, data and communications on any device, over any network and cloud. This year Citrix is celebrating 25 years of innovation, making IT simpler and people more productive. With annual revenue in 2013 of $2.9 billion, Citrix solutions are in use at more than 330,000 organizations and by over 100 million users globally. Learn more at www.citrix.com.

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ShareFile for the electronic provisioning of all information on iPad's has led to an enormous reduction in printing and shipping costs and Right Signature saves a lot of lead time to get documents signed. I estimate that the total savings of the Citrix solutions is at least 50,000 euros per year. This means that we have had a very high return on investment ShareFile and XenMobile.
- Tonnie Volmbroek

Manager ICT & Special Projects

Unipro

Industry

Key Benefits

  • Optimum workflow thanks to digital signature
  • Anywhere access to the latest documentation has a positive effect on sales
  • Paperless work creates a sustainable solution
  • Significant cost savings

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